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Unit Coordinator

Company: American Physical Society
Location: Stony Brook
Posted on: January 25, 2023

Job Description:

American Physical Society

ID: 1287
Location: Remote
Department: Membership

Unit Coordinator

Who we are:

The American Physical Society (APS) is a nonprofit membership organization working to advance and diffuse the knowledge of physics through its outstanding research journals, scientific meetings, and education, outreach, advocacy, and international activities. APS represents more than 50,000 members, including physicists in academia, national laboratories, and industry in the United States and throughout the world.

Position Summary:

Do you want to work for a mission-driven membership organization that provides research journals, scientific meetings, education, outreach, and advocacy in the life science space? Do you want your next job to offer you the opportunity to serve while allowing you to grow personally and professionally? Then find your next opportunity here at the American Physical Society as the temporary Unit Coordinator! The Unit Operations Coordinator monitors all unit operations and assists unit leaders with the Recruitment & Retention Manager's supervision. Working as a key member of the APS Membership team, the Unit Operations Coordinator will have additional Membership program duties. So come work for a mission-driven organization. Apply today!

Our Unit Coordinator will be a temporary six-month full-time position.

The APS has a "remote first" concept that promotes equal treatment and equal access, independent of physical work location, with a majority of staff working primarily from remote work locations. This position could require at times in office work, various geographic events and meeting attendance as instructed by your Supervisor. APS values diversity and welcomes candidates from a variety of backgrounds. APS offers a dynamic work environment with an outstanding total compensation package including salary, outstanding benefits, and excellent paid time off.

Is This You:

  • Administrative duties as assigned
  • Unit website updates
  • Regular reporting on online community portal usage
  • Fulfill requests from units for membership lists
  • Creating and assisting/starting unit virtual events
  • Basic Nimble oriented tasks (membership lists, statistics, and updating unit committees)
  • Monitoring unit inbox and disseminating information/inquiries as needed
  • Other duties as assigned

    Education: High School Diploma or equivalent required. BA/BS degree or equivalent work preferred. In lieu of a degree, 4 years of relevant experience may be accepted.

    Experience, Knowledge, Skills, and Abilities:

    • Minimum of two years of relevant experience
    • Association chapters/components experience preferred
    • Proficiency in data entry
    • Familiarity with relational databases preferred (Salesforce and Nimble a plus)
    • Proficiency with all Microsoft Office Suite products, in particular Microsoft Word, Excel and PowerPoint
    • Proficiency with Google Docs and other online shared document products
    • Must be able to work on multiple deadlines at one time and follow through in a timely manner
    • Strong organization, documentation, and prioritization skills
    • Strong written and verbal communication skills
    • Excellent attention to detail
    • Ability to adapt to quickly changing schedules
    • Ability to work well with interdepartmental teams as well as independently

      Travel: Position may require some business travel to attend meetings and events as directed by supervisor.

      Work Environment:

      Our physical offices are located in Long Island, NY, Washington, D.C and College Park, MD. We are operational in most US states. While most duties can be conducted remotely, all positions require periodic in-person work at the assigned physical location and periodic travel to other APS locations, meetings and events as assigned by your Supervisor. The American Physical Society allows flexible work hours, responsiveness is required however during the core 9 am to 5 pm Eastern Standard Time workday. The successful candidate will join a collaborative international organization.

      This is Us:

      Help us achieve our mission of advancing and diffusing the knowledge of physics for the benefit of humanity, promote physics, and serve the broader physics community.

      At APS, we:

      • Provide a welcoming and supportive professional home for an active, engaged, and diverse membership
      • Advance scientific discovery and research dissemination
      • Advocate for physics and physicists, and amplify the voice for science
      • Share the excitement of physics and communicate the essential role physics plays in the modern world
      • Promote effective physics education for all

        Core Values:

        Core values are essential to shaping the culture of an organization. They provide the structure and guidance for how we conduct ourselves in our day-to-day interactions. Every employee has a responsibility for upholding these values. The behaviors and actions associated with demonstrating competency in these Core Values are described in a separate document.

        Our Core Values:

        • The Scientific Method
        • Truth and Integrity
        • Diversity, Inclusion, and Respect
        • Partnering, Cooperation, and Open Collaboration
        • Speaking Out
        • Education and Learning

          Benefit Offerings:

          • This six month temporary position is not benefits eligible

            The American Physical Society is an affirmative action and equal opportunity employer. It is the policy of American Physical Society not to discriminate or allow the harassment of employees or applicants on the basis of race, religious creed, alienage or citizenship, religion, color, ethnicity, sex, national origin, age, disability, marital status, familial status, protected veteran status, protected military status, physical or mental disability, sexual orientation, gender identity, genetic information, predisposing genetic characteristics, ancestry, domestic violence victim status or any other characteristic protected by law with regard to any employment practices, including recruitment, advertising, job application procedures, hiring, upgrading, training, promotion, transfer, compensation, job assignments, benefits and/or other terms, conditions, or privileges of employment, provided the individual is qualified, with or without reasonable accommodations, to perform the essential functions of the job. This policy applies to all jobs at APS. The American Physical Society is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request a reasonable accommodation, please contact APS Human Resources at

            All APS Employees must be vaccinated and provide proof of vaccination via our secured vaccination portal Safeter upon hire, unless they have an HR approved medical or religious exemption. The APS has a "remote first" concept that promotes equal treatment and equal access, independent of physical work location, with a majority of staff working primarily from remote work locations. We welcome you to apply today!

            Please see job description


Keywords: American Physical Society, New Haven , Unit Coordinator, Other , Stony Brook, Connecticut

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