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Post-Award Grant Manager

Company: Yale University
Location: New Haven
Posted on: June 8, 2021

Job Description:

Essential Duties

  1. Develop, recommend and implement policies and procedures related to grant management in compliance with all University, NIH and federal and agency guidelines. Participate in the implementation of new or revised University financial policies and procedures. 2. Provide detailed financial reports to Department leadership, PIs and grant agencies, as needed. Work with appropriate resources (OSP and other centralized University offices) to improve financial reporting for faculty. Provide grant consultation to faculty to ensure consistent fiscal responsibility within each organizational unit. Meet regularly with Sr. Ops Manager to update and apprise of ongoing issues. 3. Manage a team of Portfolio Analysts including hiring, training and performance management. Develop resource allocation metrics and cross coverage plans. Monitor ongoing performance and use of resources to minimize duplication of effort. 4. Review, recommend and implement standardized budget and financial management processes in order to achieve simplicity, speed and quality for Department. 5. Develops and maintains knowledge of University finance and budgeting processes and applicable federal, state and university policies and procedures, and the activities of a designated portfolio to ensure effective budget control and financial management. 6. Provide faculty with budgetary financial guidance concerning the availability of funding for recruitment, appointments and reappointments, as well as for decisions on layoffs. 7. Manage and monitor all related compliance issues including effort reporting, certifications, labor and non-labor cost transfers, University audits and reviews. 8. Direct and implement solutions to problems that are routine to complex in nature and establish and implement consistent university-wide policies for department post award administration. 9. Provide training to faculty and staff related to the grant management function. Provide training and professional development opportunities to staff. 10. Serve as backup to Post Award staff. 11. May perform other duties, activities, or projects as assigned.

Required Education and Experience

Bachelor's Degree and five years of related work experience or an equivalent combination of education and experience.

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Please visit www.yale.edu/hronline/careers/screening/faqs.html for additional information on the background check requirements and process.

Position Focus:

Reporting to the Associate Director of Finance supporting the Integrated Business office for the Departments of Neurology, Neurosurgery, and Dermatology. This position will manage a team of portfolio and grant analysts supporting sponsored research in assigned portfolios and other non-sponsored (internal/gift/endowment) funding sources used primarily for research by faculty. This individual will also provide analytical and financial services, guidance and consultation to faculty and staff optimizing each PI's use of research funds for awards within assigned portfolios.

Additional duties: Provide high levels of faculty satisfaction through strong relationship management efforts. Responsible for financial and budgetary management of a primary portfolio as well as support for secondary portfolios comprised of multiple federal and non-federal sponsors. Conducts complex modeling for a PI's portfolio of grants to develop long and short-term resource plans. Creates and updates financial plan(s). Adjusts reporting and analysis to accommodate sponsor requirements. Cultivates working partnerships and communications with faculty, PIs, OSP and departmental leaders. Mitigates risks with sponsor non-compliance. Identifies and addresses internal control issues as needed.

Preferred Education, Experience and Skills:

Previous Sponsored Award financial management in an academic medical center, Workday and YBT experience. Experience and/or interest in mentoring and advising staff.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

Affirmative Action Statement:

Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individual's sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance. Questions regarding Title IX may be referred to the University's Title IX Coordinator, at TitleIX@yale.edu, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email: ocr.boston@ed.gov.

Keywords: Yale University, New Haven , Post-Award Grant Manager, Other , New Haven, Connecticut

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