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Administrative Assistant

Company: The Michaels Organization
Location: New Haven
Posted on: June 8, 2021

Job Description:

Overview

Our business is real estate, but our organization is so much more than bricks and mortar, beautiful buildings and well-managed properties. Our business is about people who need a place to call home and the people of Michaels who make it all happen.

Performs secretarial and general administrative support duties for one or more assigned manager and functional areas, such as: handling the scheduling meetings, sorting and distribution of mail, organizing and maintaining files, screening and directing external calls/internal communications, coordinates receipt and distribution of documents, and coordinates travel schedules. May also assist in specific support tasks for the department or functional area they serve such as budgeting, expense tracking, or special projects.

Responsibilities

  1. Maintain calendars, schedule meetings, meeting/conference rooms, etc. Schedule and confirmappointments.2. Sort and distribute mail, prepare and send overnight packages and normal mail.3. Set up and manage paper and/or electronic filing systems; recording information, updating paperwork,maintaining documents and records.4. Answer telephones, give information to callers, take and retrieve messages, direct callers to appropriatestaff. Greet visitors as required.5. Prepare correspondence including letters, e-mails, announcements, charts, graphs, presentations andforms.6. Operate office equipment including: computers, fax machines, copiers, phone systems.7. Coordinate and make travel arrangements as needed.8. Complete required forms, records and reports in accordance with company procedures.9. Assist management and department staff with support tasks for the department or functional areas.10. Perform other duties as required.

Qualifications

Required Experience: - Minimum three years administrative office experience preferred. Must be proficient in use of Microsoft Office, specifically: Word, Excel and Powerpoint.Required Education/Training: List education &/or training required to perform the job.-High School Diploma or equivalent.-Business school or Associates Degree preferred.

Required Skills and Abilities: -Ability to keep accurate records.-Excellent oral and written communication skills.-Organizational skills and attention to detail.-Ability to handle multiple and shifting priorities.-Must present a professional business appearance.

Working Conditions: -Primarily an office environment.-Exposure to routine cleaning materials such as window cleaner, furniture polish, etc.-Occasional evening or weekend work may be required.

Keywords: The Michaels Organization, New Haven , Administrative Assistant, Other , New Haven, Connecticut

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