Company: The Michaels Organization
Location: New Haven
Posted on: June 8, 2021
Our business is real estate, but our organization is so much
more than bricks and mortar, beautiful buildings and well-managed
properties. Our business is about people who need a place to call
home and the people of Michaels who make it all happen.
Performs secretarial and general administrative support duties
for one or more assigned manager and functional areas, such as:
handling the scheduling meetings, sorting and distribution of mail,
organizing and maintaining files, screening and directing external
calls/internal communications, coordinates receipt and distribution
of documents, and coordinates travel schedules. May also assist in
specific support tasks for the department or functional area they
serve such as budgeting, expense tracking, or special projects.
- Maintain calendars, schedule meetings, meeting/conference
rooms, etc. Schedule and confirmappointments.2. Sort and distribute
mail, prepare and send overnight packages and normal mail.3. Set up
and manage paper and/or electronic filing systems; recording
information, updating paperwork,maintaining documents and
records.4. Answer telephones, give information to callers, take and
retrieve messages, direct callers to appropriatestaff. Greet
visitors as required.5. Prepare correspondence including letters,
e-mails, announcements, charts, graphs, presentations andforms.6.
Operate office equipment including: computers, fax machines,
copiers, phone systems.7. Coordinate and make travel arrangements
as needed.8. Complete required forms, records and reports in
accordance with company procedures.9. Assist management and
department staff with support tasks for the department or
functional areas.10. Perform other duties as required.
Required Experience: - Minimum three years administrative office
experience preferred. Must be proficient in use of Microsoft
Office, specifically: Word, Excel and Powerpoint.Required
Education/Training: List education &/or training required to
perform the job.-High School Diploma or equivalent.-Business school
or Associates Degree preferred.
Required Skills and Abilities: -Ability to keep accurate
records.-Excellent oral and written communication
skills.-Organizational skills and attention to detail.-Ability to
handle multiple and shifting priorities.-Must present a
professional business appearance.
Working Conditions: -Primarily an office environment.-Exposure
to routine cleaning materials such as window cleaner, furniture
polish, etc.-Occasional evening or weekend work may be
Keywords: The Michaels Organization, New Haven , Administrative Assistant, Other , New Haven, Connecticut
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