- Directs, plans, and administers programs for the University
alumni volunteers/leaders. 2. Develops effective strategies for
interacting with, and supporting, alumni groups and for enlisting
them in support the University activities that may range from
admissions to mentoring students, among others. Works to strengthen
and support the work of alumni associations. 3. Serves as a key
resource for alumni leaders and other volunteers, advising on best
practices in terms of mission, governance, group structure,
strategic planning, and outreach. Represents the University at key
alumni events and attend local board meetings, offering counsel
whenever appropriate and represent the University. 4. Works closely
with the local leadership in all ways: from logistics for events
and technology/Web needs to strategic planning, budgeting, program
development, and communications. Ensures coordination and
integration of regional activities with University programs and
services; capitalizing on opportunities for crossover where
appropriate. 5. Partners with volunteer leaders to assess needs and
interests for local alumni programs and services. Advises on
possible improvements and development of new programs that
encourage alumni involvement and interaction. Offers guidance
regarding program content. 6. Identifies and implements ways to
involve faculty and notable Yale graduates programs, and work with
the University Admissions to further its efforts with admitted
students. Develops performance and accountability goals for
programs, services, events, and membership. 7. Works with key
associations to ensure optimal volunteer engagement and leadership,
identifying and recruiting talented alumni for volunteer roles.
Inspire, inform, and motivate through regular communication. 8.
Guides volunteer leadership in seeking out qualified volunteers and
ensuring succession planning. Develops and/or recommends
communication plans including mailings, event and service
promotion, and effective use of fliers, email messages, and/or Web
sites. 9. May perform other duties as assigned.
Required Education and Experience
Bachelor's Degree in a related field and five years of related
Background Check Requirements
All candidates for employment will be subject to pre-employment
background screening for this position, which may include motor
vehicle, DOT certification, drug testing and credit checks based on
the position description and job requirements. All offers are
contingent upon the successful completion of the background check.
Please visit www.yale.edu/hronline/careers/screening/faqs.html for
additional information on the background check requirements and
The Yale Alumni Association (YAA) is responsible for
university-wide alumni relations and for events, programs,
initiatives, and other opportunities to strengthen alumni
relationships with Yale. Reporting to the Executive Director, the
Senior Director oversees alumni programs and activities for Yale
College Classes to develop and strengthen alumni ties to the
university through class organizations and reunions and serves on
YAA's senior leadership team.
Leading a team of 8 full-time staff, provide strategic direction
for Yale College Class alumni program through some 75 active class
organizations. Initiate and lead long-term planning to identify new
programs and improve existing ones, including expanding online
programming options. Assess outcomes relative to YAA and university
objectives. Develop strategy for managing class volunteer
expectations regarding staff support.
Oversee planning and execution of annual Yale College Reunions
($3.8M in expenditures and attracting 7,300 attendees to campus),
including program development, budgeting, volunteer training
oversight, and marketing. Lead the reunion planning team's annual
cycle of goal setting, planning, and process improvement. Build and
enhance partnerships with other university staff and departments
(e.g., Development, Hospitality, Facilities) to leverage reunion
resources and improve results.
Direct volunteer management for class leaders, including a)
class organization and development b) financial management of class
treasuries (accounts held at Yale with 501(c)(3) status and
approximately $1.8M annual income), including dues solicitation and
class expenditures; and c) non-reunion event planning (over 1,500
participants annually). Develop and market online
resources/toolkits for class leaders on planning in-person and
online events, class leadership recruitment and succession
planning, and advancing diversity, equity, and inclusion.
Collaborate with colleagues to advance YAA priorities, to
increase impact of class programming, and to encourage partnerships
among classes and other groups, such as regional clubs and shared
interest group chapters, including the sharing of best practices
for post-event/reunion surveys and volunteer training and
Supervise Yale College classes staff team and set goals for
staff performance. Develop standards for volunteer management,
program development and execution, and other staff functions.
Provide mentoring and development opportunities.
Oversee development and creation of models, guidelines,
policies, and training materials for class-based programs that
reflect alumni relations objectives and best practices for
volunteer organizations. Conduct benchmarking and market research
through professional conferences and other networking.
Participate in and staff YAA and other campus activities such as
the YAA Assembly, including evenings and weekends as necessary.
The information provided in the Essential Duties below is
generic in nature and so some may not be applicable; prospective
applicants will find the information in the above Position Focus to
be most relevant to the position.
Preferred Education, Experience and Skills:
Experience in alumni relations, volunteer management,
educational programming, nonprofits or related field. Demonstrated
expertise in supervising staff, leading teams, and working with
volunteers in an academic or nonprofit setting. Event planning
expertise and thorough knowledge of the University and its academic
programs strongly preferred.
The intent of this job description is to provide a
representative summary of the essential functions that will be
required of the position and should not be construed as a
declaration of specific duties and responsibilities of the
particular position. Employees will be assigned specific
job-related duties through their hiring departments.
Affirmative Action Statement:
Yale University considers applicants for employment without
regard to, and does not discriminate on the basis of, an
individual's sex, race, color, religion, age, disability, status as
a veteran, or national or ethnic origin; nor does Yale discriminate
on the basis of sexual orientation or gender identity or
expression. Title IX of the Education Amendments of 1972 protects
people from sex discrimination in educational programs and
activities at institutions that receive federal financial
assistance. Questions regarding Title IX may be referred to the
University's Title IX Coordinator, at TitleIX@yale.edu, or to the
U.S. Department of Education, Office for Civil Rights, 8th Floor,
Five Post Office Square, Boston MA 02109-3921. Telephone:
617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email: