OR Supply Coordinator
Company: Yale New Haven Health
Location: New Haven
Posted on: May 16, 2020
To be part of our organization, every employee should understand
and share in the YNHHS Vision, support our Mission, and live our
Values. These values - integrity, patient-centered, respect,
accountability, and compassion - must guide what we do, as
individuals and professionals, every day.
Under the direction of the OR Materials Supervisor, the OR Supply
Coordinator is responsible for ordering and managing
medical/surgical and clerical supplies used by all operating rooms.
This includes the inventory, ordering, receipt, stocking and
processing of all materials. Maintains inventory records of
supplies on hand, ordered and received. Coordinates the borrowing
of supplies/emergency supplies to ensure high customer
satisfaction. Actively establishes, reviews and recommends par
changes in QSight, SIMS and PDAD to accomplish inventory reduction
initiatives. Responsible for the timely and accurate review and
processing of patient charges to ensure enhanced revenue to the
hospital. Helps to maintain an accurate Lawson database. Ensures
appropriate steps taken to comply with the hospital's environment
of care requirements within to include removing expired products
from the supply areas and clean/organized work areas. Properly
executes ORMM vendor policy.
* 1. Daily inventories, orders, and receives shelf supplies in the
storerooms ensuring stock availability at all locations and for
scheduled surgical cases. Reviews the OR schedule and collaborates
with Cluster Leaders to process any special order requests needed
for scheduled surgeries.
* 1.1 Orders supplies for the Storeroom to maintain appropriate
levels of stock in all supply areas based on either established par
levels within the Lawson PDAD, QSight application or established
* 2. Actively uses QSight to establish, review and recommend par
changes to accomplish inventory reduction initiatives.
* 2.1 Identifies and coordinates the implementation of functional
equivalent products or formulary requests in collaboration with
Cluster Leader's, Administrative Coordinator and Purchasing
* 3. Maintains accurate inventory records, details and levels for
all products managed within QSight in accordance with the QSight
* 3.1 Performs setup functions within QSight to assign and identify
consignment status, implant status, inspection requirement, price,
par level, Lawson number, location, lot number tracking requirement
and the contents of count sheets for all products assigned via a
* 4. Provides customer service to OR staff to assist with locating
supplies in the storeroom. Executes and coordinates the routine and
emergency procurement and loaning of supplies and equipment as
required for scheduled service and follow up with ORMM to identify
ways to minimize further incidents.
* 4.1 Contacts vendors to coordinate timely, efficient procurement
of emergency supplies not routinely stocked in the Operating Room
as requested or needed. Locates, acquires and ensures delivery of
appropriate supplies and/or equipment as requested by Cluster
Leader, OR staff or Administrative Coordinator.
* 5. Demonstrates thorough understanding of the ORMM Vendor Policy
by appropriately triaging all visits to the OR by vendor and
ensures appointments were established.
* 5.1 Verifies that all NON-PHOTO ID vendors have an appointment,
are properly signed in and have appropriate completed paperwork
before issuing a dated sticker allowing access into the OR. No cold
* 6. Ensures appropriate steps taken to comply with the hospital's
environment of care requirements to include removing expired
products from the supply areas and clean/organized work areas.
* 6.1 Keeps all boxes off floor on pallets or wire racks.
* 7. Performs coverage as needed for the Bone & Tissue regulatory
requirements as well as the LVAD destination program to include
receiving, reconciling packing slips and implanted items, verifying
integrity of the shipped items, logging serial/lot numbers into
QSight, complying with audits and assisting Accounts Payable.
* 7.1 Receives bone/tissue and LVAD products, verifies packing
slips of shipped product and integrity of shipper
* 8. Assumes responsibility for personal /professional growth and
development, the training and development of other staff and the
evolution of services in the department.
* 8.1 Actively participates in the training and orientation of new
staff documenting competency of trainee.
* 9. Works in cross-functional teams to determine the cause and
appropriate resolution of invoicing or accounts payable issues to
resolve and proactively manage vendor relations.
* 9.1 Responds to inquiries from various YNHH departments in a
* 10. Performs coverage as needed for the Implant Technology/SIMS
requirements. Responsible for generating orders, reviewing/setting
pars, receiving, and putting product away in the Synthes cabinets
and other product lines as assigned. Also responsible for stocking
of vendor implant trays and ensuring the accuracy of the kits for
surgery. Works with Accounts Payable to review, authorize and
reconcile invoices as needed.
* 10.1 Inventories, orders and receives inventory using ORMM
computer applications such as SIMS and Lawson.
High School diploma, college preferred.
Minimum of 1 year working with Operating Room Medical/Surgical
Supplies in an OR, CSS or Materials Management capacity. Experience
with purchasing, accounts payable, and patient billing is
preferred. Must be familiar with Materials Management Functions of
inventory, ordering, receipt and stocking, review of usage report
data and development of appropriate PAR levels. Experience with
Microsoft Word, Excel, Lawson, POINTS and SIMS applications
preferred. Experience with Federal regulatory requirements such as
handling Bone and Tissue products preferred. Experience with
ordering, receiving, re-stocking, and managing pars of implants
stocked in CSS trays highly desirable.
Must be able to operate a computer for data entry, extraction,
report generation and information management. Skills required in
researching individual supply requirements and developing plans to
ensure product availability prior to scheduled surgery dates. Must
be able to perform calculations to establish pars based on usage
history. Needs to be familiar with Microsoft Applications such as
Word, Powerpoint and Excel.
Works within the perioperative department and wears surgical attire
around supplies. Must be able to lift boxes up to 50lbs. Must be
able to stand, squat and walk for prolonged periods of time. Must
have the ability to push supply trucks up to 500 lbs.
Keywords: Yale New Haven Health, New Haven , OR Supply Coordinator, Other , New Haven, Connecticut
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