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Legal Secretary

Company: VM Gokea - The Inheritance Lawyer
Location: Southampton
Posted on: November 24, 2022

Job Description:

We are looking for an experienced legal assistant who can help the busy attorneys and paralegals at our law office assist our clients. You'll be responsible for managing office correspondence, including answering phone calls and emails, arranging meetings and travel, and ensuring our legal team is aware of upcoming deadlines. You'll also assist with preparing legal documents and contracts, and perform any other tasks as needed to ensure our firm is operating efficiently. If you work well in a fast-paced environment and consistently deliver a high-quality work product, reach out to us today!


Accept other administrative tasks as needed to assist the team and ensure the firm runs smoothly
Schedule meetings and appointments for the team, such as depositions, make travel arrangements, and coordinate with outside vendors for events
Handle office correspondence and administrative tasks such as responding to emails and phone calls, communicating with opposing attorney offices, taking dictation, and letting the team know about upcoming deadlines
Perform legal research, as needed, with help from attorneys and paralegals
Process client billing properly using daily time records with help from the accounting department
--- Handle office correspondence, phone calls, e-mails, and vendor relations
--- Schedule meetings and appointments for the team, make travel arrangements and coordinate with outside vendors for events
--- Accept other administrative tasks as needed to assist the team and ensure the firm runs smoothly
--- This is a full-time position in the Southampton, NY office


1-2 years of prior experience in a law firm environment as a secretary or administrative assistant
Experience with legal software, litigation case management, and docketing programs
Candidates should be able to type at least 50 words per minute
Ability to work effectively in a fast-paced environment and meet deadlines with quick turnaround times
High school diploma or equivalent is required; associate's degree is a plus
--- Experience with legal software (Clio and Microsoft 365)

About Company:
VM Gokea Law Group is a well-organized, well-run, rapidly growing enterprising law firm focused solely on estate planning, estate administration, elder law and probate in Southampton, NY.

Our law firm functions based on policies and procedures with clear parameters for each position and we offer many opportunities for growth. We are looking for team members who work well in a collegial, fast paced environment ready to learn and grow with our firm.

Keywords: VM Gokea - The Inheritance Lawyer, New Haven , Legal Secretary, Legal , Southampton, Connecticut

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