Deputy Director, MacMillan

Company: Yale University
Location: New Haven
Posted on: May 23, 2023

Job Description:

Essential Duties

1. Directs one or more functional areas within an administrative department of the University and ensure compliance with University policies and procedures. 2. Directs analytic and research support for educational policies and planning and develops and approves administrative policies affecting assigned functional areas of the University. 3. Directs and establishes parameters for major projects for the department and University. 4. Interprets federal policies and regulations and educates staff and administration about regulations, restrictions, and the legal responsibilities of the University. 5. Directs and implements policy and program modifications and develops standards to ensure compliance with federal, state and local regulations. 6. Develops and administers an operating budget for the assigned department consistent with University policies and procedures. 7. Develops cost savings objectives and goals; authorizes major purchases and negotiates contracts that range from routine to complex in nature. 8. Establishes and implements long- and short-range goals for the functional area consistent with University goals and objectives. 9. Directs the development of related automated systems to support the function; determines office policies and procedures for use of automated systems. 10. Directs the evaluation and selection of vendors and negotiates contract details including work steps and pricing with the vendors on behalf of the assigned functional area. 11. Works with internal and external contacts to solve problems that range from routine to complex in nature. 12. Represents the University in discussions and negotiations with various governmental agencies. 13. Directs a staff of exempt and nonexempt employees. 14. May perform other duties as assigned.

Required Education and Experience

Master's Degree and ten years of professional level leadership ideally in an academic setting, or the equivalent combination of experience and education. Experience with internationally focused programs. Substantial supervisory and financial management experience.

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Position Focus:

Reporting to the Director, the Deputy Director articulates and executes a strategic vision for the MacMillan Center for International Affairs, Yale's focal point for international teaching and research. Directs and manages the academic operations of the Center, including but not limited to leading a large team of program directors, and running the Center's undergraduate, graduate, and fellowship programs, development, engagement, student affairs and public affairs functions.

Provide senior level guidance to the Director on strategic planning and implementation for the MacMillan Center. Serve as key strategic advisor, as part of the two-person senior administrative team (Deputy Director and Finance Director) reporting to the Director. Direct and manage the staff of approximately 50 people, including currently 9 Director-level direct reports, who support MacMillan's goals and priorities in core academic, programmatic and related areas. Develop strategies and implement related academic initiatives for MacMillan, including its seven area studies councils and 25 plus interdisciplinary programs. Assess programmatic success and provide guidance on long term strategic planning, including special projects of institutional importance. Manage program activities, including fellowship and degree programs, visiting faculty, scholar and student programs and align the overall programmatic, operational, and administrative systems of MacMillan with the policies and procedures of Yale University. Acts as liaison to granting agencies and to individual donors. Supports the fundraising efforts of the Director and MacMillan's faculty-led Councils and Programs, and in conjunction with the engagement team also works with Development to prepare periodic stewardship reports. Oversees proposal submission and acquisition of funds. Work with the Finance Director to ensure responsible financial management of the center's academic and outreach programs and to ensure that MacMillan's facilities and space allocation match its academic and strategic priorities. Oversee and manage postdoctoral, faculty and visiting scholar appointments, within the policies and procedures of the university. Direct MacMillan's communications and public information strategy to promote its educational mission and to position its overall programs, including major events, with both internal and external audiences. Oversee the development of coordinated web, print and personal methods for enhancing the stature of MacMillan programs, faculty, students and graduates. Connect the Center's activities to the university's broader internationalization efforts. Provide expert guidance and consultation on international education, development and program management to University and external partners. Represent MacMillan within Yale and with relevant educational and policy communities, as needed by MacMillan's Director and faculty leadership. Monitors internal and federal policy and political developments that may affect the Center's strategy and activities. Engages US and foreign governmental bodies, universities, and civil society organizations to advance the Center's and university's internationalization efforts.

Preferred Education, Experience and Skills:

PhD or another advanced professional degree and significant experience with a focus on international and/or global affairs, or other relevant fields. Yale experience or similar research university or other high-performance academic settings. Substantial supervisory and financial management experience. Proficiency in one or more other languages.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

Keywords: Yale University, New Haven , Deputy Director, MacMillan, Executive , New Haven, Connecticut