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Associate Director 2, Finance

Company: Yale University
Location: New Haven
Posted on: November 19, 2021

Job Description:

None - Not included in the union (Yale Union Group) Work Week Standard (M-F equal number of hours per day) Searchable Job Family Total # of hours to be worked: 37.5 Position Focus: This position would report directly into the Vice Chair of Finance and Administration, lead and manage the clinical and research finance teams, oversee the development of annual department budget, coordinate reporting on monthly variances analyses, business plan performance tracking, clinical productivity review, revenue cycle initiatives including billing and coding, compliance issues and oversee the various, multifaceted daily financial operations of the department. This position serves as the strategic financial partner to department leadership and will collaborate with the section leadership and proposed division administrators.

As a key member of the finance team, the Associate Director must demonstrate the following competencies and characteristics:

Proven strong leadership skills, including the ability to manage an organization and project teams effectively, both in terms of what they achieve and how they achieve it.

Ability to build strong, trusting relationships with university stakeholders, while interacting effectively across all levels in multiple functional areas.

Excellent interpersonal and communication skills.

The successful candidate will be able to lead and thrive in a changing, fast-paced, and often ambiguous environment and possess the ability to apply a strong financial background, delivering effective and efficient financial services. 1. Financial Services Manager: Provides comprehensive financial services (educational, research and/or clinical) for which (s)he is accountable. Escalates issues or concerns on financial, operational services and administrative business affairs to the Director, Finance & Administration. 2. Financial Analyst and Advisor: With the Director, builds financial plans for the unit. Provides comprehensive financial information, analysis and reporting. Monitors and evaluates use of financial resources; recommends adjustments; takes action as appropriate. Oversees, monitors, and authorizes daily financial transactions per policy. Responds to financial inquiries from Dean/ Director/Chair. Identifies available financial resources (current/future); recommends efficient resource deployment to support unit objectives. Prepares all funds budgets. Enables academic leadership focus on program activities by: managing financial support services for the unit; assessing financial and/or operational challenges and opportunities and solving for and/or leveraging these working with the Director and/or others as appropriate; facilitating and strengthening the interface between unit needs/requirements and service providers and activities. 3. Risk Manager: Implements and maintains strong internal controls. Provides reasonable assurance of effective, appropriate resource use; accurate financial information; adherence to contractual obligations and agreements, policies, procedures, and external regulatory requirements. Takes corrective action to protect Yale's assets, resources, information and reputation. Identifies, communicates, and addresses issues/concerns in a timely and appropriate manner. Ensures all faculty and staff know regulations, policies, procedures and Yale requirements that pertain to their scope of activity. Escalates issues to the Director, Finance & Administration as appropriate. 4. University Citizen: Connects the unit and University through communication, alignment of priorities, and active participation in University administrative priorities. Implements initiatives generated by the Director, Finance & Administration and the University. Represents unit needs, challenges, and opportunities at the Director, and/or University level. Creates opportunities to enhance the image and value of the unit. Shares knowledge and best practices with others. 5. Talent Manager and Developer: Effectively attracts, retains, and develops high quality talent. Collaborates with HR partners and Director in selection, performance management and career development processes, and addresses employee relations issues in accordance with University guidelines and contractual agreements. With the Director, assesses non-faculty personnel and unit's future talent needs. Cultivates a diversity of backgrounds and perspectives in the unit. Maximizes employee performance and creates an environment that encourages professional growth and career development of employees. Plays a critical role in onboarding and orienting any new Director, Finance and Administration to the unit's finances and book of business. 6. Strategic Resource: With the Director (and, when appropriate, with the Dean/Director/Chair or other key staff) contributes to shaping the unit's financial and operational priorities and the strategic planning process. Translates strategy into actions; assesses resources available for unit goal achievement, e.g., funding, space, technology, staff capabilities and capacity; recommends resource uses to achieve short and long-term goals; identifies factors that may impact the unit's ability to meet its mission and goals. Recognizes and raises potential issues, ideas and solutions to Director.-- Required Education and Experience Bachelors' degree and 7 years of experience or equivalent combination of education and experience. Required Skill/Ability 1: Well-developed managerial, decision-making, planning, organizational, problem solving and leadership skills. Ability to work collaboratively and effectively with strong and adaptable communication skills, written and verbal with the ability to address the needs of individuals at all levels within the department and university. Required Skill/Ability 2: Demonstrated ability to manage time and resources effectively, measure and monitor progress and redirect effort as needed and anticipate changes in the business environment and proactively manage change. Required Skill/Ability 3: Thorough working knowledge of accounting, financial reporting and analysis. Demonstrated experience with budgets, forecasts, financial plans. Experience integrating multiple pieces of financial information to identify themes, trends and issues. Required Skill/Ability 4: Demonstrated experience with Microsoft Office, including Excel, Word and Outlook. Database management skills. Demonstrated experience in financial reporting and management of financial resources. Required Skill/Ability 5: Demonstrated supervisory and leadership experience. Ability to manage people effectively and inspire high levels of commitment and performance and ability to build strong relationships. No Occasional Drug Screen No Health Screening No All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Please visit www.yale.edu/hronline/careers/screening/faqs.html for additional information on the background check requirements and process. The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments. Affirmative Action Statement: Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individual's sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance. Questions regarding Title IX may be referred to the University's Title IX Coordinator, at TitleIX@yale.edu, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email: ocr.boston@ed.gov. Note Yale University is a tobacco-free campus

Keywords: Yale University, New Haven , Associate Director 2, Finance, Executive , New Haven, Connecticut

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