Accounts Payable Specialist

Company: Lighthouse Professional Services
Location: New Haven
Posted on: March 13, 2023

Job Description:

Lighthouse Professional Services, a division of Staffing 360 Solutions group of companies, has been providing contract and direct hire talent to client companies, ranging from small businesses to Fortune 500 corporations for over 50 years. Our offices are in New York, Connecticut, and Massachusetts, and we work with clients across the country. Our management and recruiting teams are led by experienced industry professionals. We invest in excellent working partnerships, powered by people. We are currently seeking an Accounts Payable Specialist for a client in New Haven, CT. Overview: Responsible for monitoring and processing payable invoices and other payment requests using ERP Accounts Payable system (SAP experience is preferred) and Coupa procurement system. Liaise with other sections within Accounts Payable and Accounting to ensure that the required system entries are made and reconciled, to ensure that all payable transactions are timely and accurate. Apply independent judgment, using department policy as a guide, as to whether invoices / payment requests are to be processed through SAP or Coupa. Coordinate with other departments, including Procurement, to resolve general ledger ("GL") classification questions, receipt of goods documentation, approval issues, and other items pertaining to the correct processing of invoices and payment requests. Oversee, monitor and be responsible for accurate income tax classification of payments (i.e. 1099 reportable or not) and assist with year-end 1099 process. Ensure correct sales tax rates are applied on invoices based on state and types of services and correct sales tax amounts are remitted to vendor or directly to the respective state where due. Core Responsibilities: Process outgoing payments in compliance with department and company policies and procedures Perform and monitor daily financial transactions, including verifying, classifying, and recording accounts payable data Verify and investigate discrepancies, by reconciling assigned vendor statements to open payables balances Facilitate payment of invoices due by sending bill reminders and contacting suppliers Assist with preparation of 1099 reports Understand company codes, expense accounts, cost centers, and internal orders Understand compliance issues around accounts payable processes (W-9, sales tax, etc.) Invoice Administration Receive payment requests and invoices and ensure that these are approved as per financial policies and procedures Review all invoices for accuracy and verify invoices against proof of goods / services supplied and posted to correct accounts and cost centers Identify errors in invoices and follow up with user departments for coordination with vendors to resolve invoice discrepancies Ensure invoices relating to contractual payments are as per the agreed terms and conditions Enter & match invoices against purchase orders as applicable Payables Reconciliation Provide periodic review and reconciliation of the general ledger accounts for all payables entries and resolve discrepancies Prepare and record all unrecorded liabilities at the end of the year to ensure that all payables are reconciled Audit and process credit card bills Essential Competencies: Professionalism/Personal Accountability, Collaboration and Teamwork, Communication, Flexible and Adapts to Change, Service to Customers and Clients, Ability to use technology and learn new software. Skill Qualifications: Knowledge of basic accounting principles Knowledge of AP and General Ledger principles SAP AP and/or Coupa experience is desirable Accuracy and detail orientation Organizational and coordination skills to support multi-tasking Strong oral and written communication skills Basic analytical and problem-solving skills Systems/Technical Knowledge: SAP Coupa Microsoft Office, including Word and Excel Education and Experience Qualifications: Required: Associates Degree in Business or Accounting, or equivalent in experience 2+ years' experience in the Finance and Accounting functions, with not less than 2 years in a position of similar responsibility Preferred: BS in Accounting or Business Duration: 6-Month Contract-to-Hire Location: New Haven, CT (hybrid with 2-3 days on-site) Pay Rate: $26-$31 per hour Qualified candidates are encouraged to apply immediately! Please include a clean copy of your resume, salary expectations and any references. Submit resumes to: Some clients require proof that temporary associates have received all required doses of the COVID-19 vaccine by their first date of employment, unless a reasonable accommodation recognized by law is approved. To request an accommodation, please email . Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Keywords: Lighthouse Professional Services, New Haven , Accounts Payable Specialist, Accounting, Auditing , New Haven, Connecticut