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Accounts Payable Specialist

Company: Nesco Resource, LLC
Location: New Haven
Posted on: March 13, 2023

Job Description:

Hybrid Schedule - will need to be local.

Responsible for monitoring and processing payable invoices and other payment requests using ERP Accounts Payable system (SAP experience is preferred) and Coupa procurement system. Liaise with other sections within Accounts Payable and Accounting to ensure that the required system entries are made and reconciled, to ensure that all payable transactions are timely and accurate. Apply independent judgment, using department policy as a guide, as to whether invoices / payment requests are to be processed through SAP or Coupa. Coordinate with other departments, including Procurement, to resolve general ledger ("GL) classification questions, receipt of goods documentation, approval issues, and other items pertaining to the correct processing of invoices and payment requests. Oversee, monitor and be responsible for accurate income tax classification of payments (i.e. 1099 reportable or not) and assist with year-end 1099 process. Ensure correct sales tax rates are applied on invoices based on state and types of services and correct sales tax amounts are remitted to vendor or directly to the respective state where due.

Core Responsibilities

Process outgoing payments in compliance with department and company policies and procedures
Perform and monitor daily financial transactions, including verifying, classifying, and recording accounts payable data
Verify and investigate discrepancies, by reconciling assigned vendor statements to open payables balances
Facilitate payment of invoices due by sending bill reminders and contacting suppliers
Assist with preparation of 1099 reports
Understand company codes, expense accounts, cost centers, and internal orders
Understand compliance issues around accounts payable processes (W-9, sales tax, etc.)
Invoice Administration

Receive payment requests and invoices and ensure that these are approved as per financial policies and procedures
Review all invoices for accuracy and verify invoices against proof of goods / services supplied and posted to correct accounts and cost centers
Identify errors in invoices and follow up with user departments for coordination with vendors to resolve invoice discrepancies
Ensure invoices relating to contractual payments are as per the agreed terms and conditions
Enter & match invoices against purchase orders as applicable

Payables Reconciliation

Provide periodic review and reconciliation of the general ledger accounts for all payables entries and resolve discrepancies
Prepare and record all unrecorded liabilities at the end of the year to ensure that all payables are reconciled

Audit and process credit card bills

Essential Competencies
Professionalism/Personal Accountability, Collaboration and Teamwork, Communication, Flexible and Adapts to Change, Service to Customers and Clients, Ability to use technology and learn new software.

Skill Qualifications


Knowledge of basic accounting principles
Knowledge of AP and General Ledger principles
SAP AP and/or Coupa experience is desirable
Accuracy and detail orientation
Organizational and coordination skills to support multi-tasking
Strong oral and written communication skills
Basic analytical and problem-solving skills

Systems/Technical Knowledge:

Microsoft Office, including Word and Excel

Education and Experience Qualifications


Associates Degree in Business or Accounting, or equivalent in experience
2+ years experience in the Finance and Accounting functions, with not less than 2 years in a position of similar responsibility


BS in Accounting or Business

Physical Demands
Must be able to remain in a stationary position for a majority of the workday

Nesco Resource and affiliates (Lehigh G.I.T Inc, and Callos Resource, LLC) is an equal employment opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or veteran status, or any other legally protected characteristics with respect to employment opportunities.

Keywords: Nesco Resource, LLC, New Haven , Accounts Payable Specialist, Accounting, Auditing , New Haven, Connecticut

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