Accounts Payable Specialist
Company: Nesco Resource, LLC
Location: New Haven
Posted on: March 13, 2023
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Job Description:
Hybrid Schedule - will need to be local.
Overview
Responsible for monitoring and processing payable invoices and
other payment requests using ERP Accounts Payable system (SAP
experience is preferred) and Coupa procurement system. Liaise with
other sections within Accounts Payable and Accounting to ensure
that the required system entries are made and reconciled, to ensure
that all payable transactions are timely and accurate. Apply
independent judgment, using department policy as a guide, as to
whether invoices / payment requests are to be processed through SAP
or Coupa. Coordinate with other departments, including Procurement,
to resolve general ledger ("GL) classification questions, receipt
of goods documentation, approval issues, and other items pertaining
to the correct processing of invoices and payment requests.
Oversee, monitor and be responsible for accurate income tax
classification of payments (i.e. 1099 reportable or not) and assist
with year-end 1099 process. Ensure correct sales tax rates are
applied on invoices based on state and types of services and
correct sales tax amounts are remitted to vendor or directly to the
respective state where due.
Core Responsibilities
Process outgoing payments in compliance with department and company
policies and procedures
Perform and monitor daily financial transactions, including
verifying, classifying, and recording accounts payable data
Verify and investigate discrepancies, by reconciling assigned
vendor statements to open payables balances
Facilitate payment of invoices due by sending bill reminders and
contacting suppliers
Assist with preparation of 1099 reports
Understand company codes, expense accounts, cost centers, and
internal orders
Understand compliance issues around accounts payable processes
(W-9, sales tax, etc.)
Invoice Administration
Receive payment requests and invoices and ensure that these are
approved as per financial policies and procedures
Review all invoices for accuracy and verify invoices against proof
of goods / services supplied and posted to correct accounts and
cost centers
Identify errors in invoices and follow up with user departments for
coordination with vendors to resolve invoice discrepancies
Ensure invoices relating to contractual payments are as per the
agreed terms and conditions
Enter & match invoices against purchase orders as applicable
Payables Reconciliation
Provide periodic review and reconciliation of the general ledger
accounts for all payables entries and resolve discrepancies
Prepare and record all unrecorded liabilities at the end of the
year to ensure that all payables are reconciled
Audit and process credit card bills
Essential Competencies
Professionalism/Personal Accountability, Collaboration and
Teamwork, Communication, Flexible and Adapts to Change, Service to
Customers and Clients, Ability to use technology and learn new
software.
Skill Qualifications
Required:
Knowledge of basic accounting principles
Knowledge of AP and General Ledger principles
SAP AP and/or Coupa experience is desirable
Accuracy and detail orientation
Organizational and coordination skills to support multi-tasking
Strong oral and written communication skills
Basic analytical and problem-solving skills
Systems/Technical Knowledge:
SAP
Coupa
Microsoft Office, including Word and Excel
Education and Experience Qualifications
Required:
Associates Degree in Business or Accounting, or equivalent in
experience
2+ years experience in the Finance and Accounting functions, with
not less than 2 years in a position of similar responsibility
Preferred:
BS in Accounting or Business
Physical Demands
Must be able to remain in a stationary position for a majority of
the workday
Nesco Resource and affiliates (Lehigh G.I.T Inc, and Callos
Resource, LLC) is an equal employment opportunity employer and does
not discriminate on the basis of race, color, religion, sex, sexual
orientation, gender identity, national origin, disability, age, or
veteran status, or any other legally protected characteristics with
respect to employment opportunities.
Keywords: Nesco Resource, LLC, New Haven , Accounts Payable Specialist, Accounting, Auditing , New Haven, Connecticut
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